UCR

UC Riverside Academic Senate



Academic Senate Bylaws


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1 Authority, Duties, and Membership (Am 24 May 2005)

1.1 The Riverside Division is a committee of the Academic Senate. The Division's authority and duties are defined by the Bylaws of the Academic Senate and are derived from the Standing Orders of The Regents. The relevant parts of the Standing Orders of the Regents, Section 105, are set forth in Appendix 1. The Division has the authority to:
Organize, select its own officers and committees, and adopt rules and regulations of the Academic Senate for the conduct of its business.
Receive and consider reports and recommendations from faculties of colleges and schools located wholly or partly on the Riverside campus, from its Divisional committees, from local administrative officers, and from other divisions.
Originate and take final action on legislation substantially affecting only the Division.
Establish faculties in schools and colleges located wholly on the Riverside campus.
Transmit directly to the President resolutions on any matter of University concern, subject to provisions of the Bylaws of the Academic Senate.
Initiate memorials to the Regents on any matter of University concern.
Submit reports and recommendations to the Assembly concerning changes in Senate legislation and such other matters as it may deem appropriate.
Authorize and supervise all undergraduate and graduate courses of instruction and curricula in the colleges and schools at Riverside, except as otherwise provided in the Bylaws of the Academic Senate or in the Standing Orders of the Regents, and all courses offered for credit by the Riverside Office of University Extension.
Recommend to the President of the University all candidates for degrees who have completed requirements for those degrees in a school, college, or Graduate Division subject to the jurisdiction of the Division.
Exercise all powers of the Academic Senate not specifically delegated to the Senate Assembly or to the standing committees of the Academic Senate. (Am 24 May 2005)

1.2 The members of the Riverside Division are:
The President of the University; the Chancellor, Vice Chancellors, Deans, Provosts, Directors of academic programs, the Admissions Officer, the Registrar, and the University Librarian at Riverside;
All officers of instruction at Riverside whose academic title entitles them, by Standing Order of the Regents 105.1, to membership in the Academic Senate;
Senate members holding Universitywide appointments who elect to enroll in the Riverside Division and who are not enrolled in any other Division; and
Any other persons certified for membership by the Secretary-Parliamentarian of the Division in accordance with Divisional and Academic Senate legislation.
A member of the Senate temporarily assigned to the Riverside campus may transfer his/her voting privilege to the Riverside Division by reporting the transfer and certifying the time limits of the assignment to the Secretary-Parliamentarian of the Riverside Division;
Membership does not lapse because of leave of absence or transfer to emeritus status. (Am 24 May 2005)

1.3 Instructors or Instructors in Residence with less than two years service may not vote in meetings of the Division, its Faculties, or in Academic Senate ballots.   (Am 24 May 2005)

2 Officers and the Executive Office (Am 24 May 2005)

2.1 The elected officers of the Division are the Chair, the Vice Chair, and the Divisional Representatives to the Assembly of the Academic Senate. Their election is conducted in accordance with the procedure prescribed for elections. The appointed officer of the Division is the Secretary-Parliamentarian. The terms of office begin on September 1 following election or appointment to a normal term of office. (Am 22 Oct 73)(Am 5 Feb 87) (Am 24 May 2005)

2.1.1 No individual may hold two offices of the Division simultaneously. (Am 24 May 2005)

2.2 Chair. The Chair of the Division is elected for a two-year term. In case the Chair is unable to complete the term of office, the Vice Chair shall become Chair pro tempore. The Chair pro tempore shall serve out the unexpired term, unless that term is longer than three months. If it is longer, the Secretary-Parliamentarian shall conduct an election for the unexpired term so that the Chair pro tempore serves no longer than three months. The result of this election shall be reported to the members of the Division as soon as it is known. (Am 22 Oct 73)   (Am 24 May 2005)

2.2.1 No one shall serve as Chair of the Division for more than two consecutive terms, but shall become eligible to serve again after lapse of two years following expiration of the second consecutive term. (Am 24 May 2005)

2.2.2 The Chair of the Division presides over the meetings of the Division. The Chair is ex officio a member of the Assembly of the Academic Senate and is a member of the Academic Council of the Assembly.   (Am 24 May 2005)

2.2.3 The Chair is responsible for coordinating the work of all standing and special committees of the Division. Except when a Divisional committee or subcommittee is considering matters not to be reported directly to the Division, the Chair may attend the meetings of any such committee or subcommittee and may participate in its deliberations without vote unless he or she is a member of such committee. The Chair may present in person or in writing any matters he or she believes should be brought before a committee and call to its attention materials that may be useful to it. (Am 24 May 2005)

2.2.4 The Chair shall determine initially whether any action considered by the Division is solely of Divisional concern. Such decisions may be appealed to the Division.   (Am 24 May 2005)

2.2.5 The Chair submits annually a budget request for the work of the Division, its committees, and the Executive Office of the Division; supervises the expenditure of appropriations that may be made; and reports annually to the Division on the work of the Executive Office together with any proposals for improvement of its operation which require action by the Division. (Am 24 May 2005)

2.2.6 The Chair exercises general supervision of the Executive Office. (Am 24 May 2005)

2.2.7 Unless otherwise specified in these Bylaws or in enabling acts, the Division's Chair shall be chosen from other than the President of the University, the Chancellor at Riverside, the University Librarian, the Registrar, any Vice Chancellor, Associate Chancellor, Associate or Assistant Vice Chancellor, any Dean, Associate or Assistant Dean, any Provost, any department chair or a program director of an ORU or MRU. (En 22 May 2007)

2.3 Vice Chair. The Vice Chair of the Division is elected for a one-year term. In case the Vice Chair is unable to complete the term of office, the Committee on Committees shall appoint a Vice Chair for the unexpired term. (Am 22 Oct 73) (Am 24 May 2005)

2.3.1 The Vice Chair shall assume the duties of the Chair in the Chair's absence or incapacity, and perform such duties as are assigned by the Chair. (Am 22 Oct 73). (Am 24 May 2005)

2.3.2 The Vice Chair shall represent the Chair at those meetings of the Academic Council and of the Assembly of the Academic Senate that the Chair is unable to attend. (Am 22 Oct 73) (Am 24 May 2005)

2.3.3 Unless otherwise specified in these Bylaws or in enabling acts, the Division's Vice Chair shall be chosen from other than the President of the University, the Chancellor at Riverside, the University Librarian, the Registrar, any Vice Chancellor, Associate Chancellor, Associate or Assistant Vice Chancellor, any Dean, Associate or Assistant Dean, any Provost, any department chair or a program director of an ORU or MRU. (En 22 May 2007)

2.4 Divisional Representatives to the Assembly. The number of the Divisional Representatives to the Assembly of the Academic Senate is established by the Academic Council. The Divisional Representatives are elected for two-year staggered terms, and are chosen from other than the Chancellor, Vice Chancellors, Deans, and ex officio members of the Division. If a representative is unable to complete the term of office, the Committee on Committees shall appoint a member of the Division who holds no other offices to fill the unexpired term pro tempore. The Representative pro tempore shall serve out the unexpired term, unless that unexpired term is longer than three months. If it is longer, the Secretary-Parliamentarian shall conduct an election for the unexpired term so that the Representative pro tempore serves no longer than three months. The result of this election shall be reported to the members of the Division as soon as it is known. (Am 22 Oct 73)   (Am 24 May 2005)

2.4.1 No one shall serve as a Divisional Representative for more than two consecutive terms, but shall become eligible to serve again after lapse of two years following expiration of the second consecutive term. (Am 24 May 2005)

2.4.2 The Divisional Representatives shall represent the Division in the Assembly of the Academic Senate. They shall report to the Division at its meetings on all matters of business of the Assembly.   (Am 24 May 2005)

2.4.3 In the event that any elected Divisional Representative is unable to attend a meeting of the Assembly, the Chair of the Division is authorized to designate an individual to attend that meeting and vote as an alternate to the absent representative. (En 24 Jan 80) (Am 24 May 2005)

2.5 Secretary-Parliamentarian. The Secretary-Parliamentarian of the Division is appointed by the Committee on Committees for a two-year term in the year alternate with the election of the Chair. In case the Secretary-Parliamentarian is unable to complete the term of office, the Committee on Committees shall appoint a Secretary-Parliamentarian for the unexpired term. (Am 22 Oct 73) (Am 24 May 2005)

2.5.1 The Secretary-Parliamentarian of the Division shall: (1) in the absence of the Chair and Vice Chair, call to order a meeting of the Division and preside for the purpose of electing a Chair pro tempore for that meeting; (2) prepare and distribute the call and minutes of each meeting of the Division; (3) determine and maintain the roll of the membership of the Riverside Division; (4) communicate any action by the Division to members or committees of the Division and to administrative officers affected by it; (5) upon direction from the Chair, refer to the appropriate standing committees questions (including petitions of students) for presentation to the Division; (6) conduct all elections and balloting in the Division; (7) perform the duties of the parliamentarian. (Am 22 Oct 73) (23 Apr 74)(Am 26 May 94) (Am 24 May 2005) (Am 22 May 2007)

2.6 Executive Office. The Executive Office of the Division is under the general supervision of the Chair.It includes such analytical, administrative, and clerical employees as are made available to the Division and its committees. (Am 22 Oct 73) (Am 24 May 2005)(Am 20 Nov 07)

2.6.1 The Executive Office of the Division shall: (1) be the depository of all records of the Division; (2) maintain current files of all reports of standing and special committees submitted to the Division; (3) as far as possible, provide analytical, administrative, and clerical assistance required by standing and special committees; (4) assist in the preparation and distribution of calls and minutes for meetings of the Division, reports of committees, questionnaires, and other materials required in the work of the Division and its committees; (5) maintain complete files of minutes, reports, and agenda of all Divisional committees and of other Senate agencies; (6) establish and maintain files showing (a) current membership of the Riverside Division; (b) Senate and college committee service of each member of the Division; and (c) current membership of all standing and special committees of the Division; (7) generally assist the officers of the Division in the discharge of their duties.   (Am 24 May 2005)

2.6.2 All records of the Executive Office, except those concerning matters not to be reported directly to the Division and for good cause held confidential, are open for inspection by any member of the Division (Am 24 May 2005)

3 Meetings, Call and Minutes (Am 24 May 2005)

3.1 Regular Meeting. Regular meetings of the Division are held at least once each term on a schedule to be announced at the beginning of each academic year by the Chair of the Division. (Am 24 May 2005)

3.2 Special Meeting. A special meeting of the Division may be called at any time during the academic year by the President of the Academic Senate or by the Chair of the Division. Upon written request of ten voting members, a special meeting must be called by the Chair of the Division or, in case of the Chair's absence or disability, by the Vice Chair. (Am 22 Oct 73) (Am 24 May 2005)

3.3 Emergency Meeting. An emergency meeting may be called by the Chair of the Division and two members of the Executive Council. The call to an emergency meeting must be communicated to the members of the Division at least two calendar days prior to the meeting and shall contain the time, place, and purpose of the meeting. Materials, if any, relevant to the purpose of the meeting must be distributed at least two hours prior to the meeting. In the event of the absence or disability of the Chair, the Vice Chair and two members of the Executive Council may act to call an emergency meeting. The order of business shall be that for a special meeting. Legislation cannot be enacted nor modified at an emergency meeting. (Am 23 Apr 74) (Am 24 May 2005)(Am 20 Nov 07)(Am 5 Mar 10)

3.4 Quorum. Thirty-five voting members of the Division constitute a quorum. (Am 30 Nov 78) (Am 24 May 2005)

3.5 Privilege. Meetings of the Division are open to all members of the Senate on the Riverside campus and to all Chairs of teaching and research departments in the colleges and schools of the Riverside campus, even though these Chairs may not be members of the Senate. Everyone listed in this bylaw as eligible to attend is likewise eligible to be granted the privilege of the floor and may make and second motions; however, only members of the Riverside Division, except for instructors of less than two years standing, may vote. Those not present may not vote by proxy. The Division may from time to time authorize attendance of other persons with or without eligibility for the privilege of the floor and with such other conditions as it may specify. (Am 24 May 2005)

3.6 Call for a Meeting.   At least five calendar days before every regular and special meeting, the Secretary-Parliamentarian shall make available to every member of the Division and to the agencies specified in Academic Senate Bylaw 315(B) information about how to obtain a full printed or electronic copy of the call, agenda, and all documents pertaining to the agenda. (Am 10/22/73)(Am5/26/94)(Am 24 May 2005) (Am 5 Mar 10)

3.6.1 The call shall include the text of all resolutions, memorials, petitions, and proposed changes in Division legislation to be considered for final action at that meeting. The call shall include the text of any legislation proposed for amendment or repeal, the text of any proposed new or revised legislation, and a statement of the purpose of the proposal and its effects on existing legislation. The call for a special or emergency meeting shall contain a statement of the purpose of that meeting. (Am 10/22/73)(Am5/26/94) (Am 24 May 2005)

3.7 Minutes. Within thirty days after every meeting of the Division, the Secretary-Parliamentarian shall make available to every member of the Division and to the agencies specified in Academic Senate Bylaw 315(B) information about how to obtain a full printed or electronic copy of the minutes. (Am 10/22/73)(Am 5/26/94) (Am 24 May 2005)(Am 5 Mar 10)

4 Rules of Order (Am 24 May 2005)

4.1 Regular Meeting. The order of business at regular meetings is:
( 1) Minutes
( 2) Announcements by the President
( 3) Announcements by the Chancellor at Riverside
( 4) Announcements by Vice Chancellors
( 5) Announcements by Deans or other Executive Officers
( 6) Announcements by the Chair
( 7) Special Orders
( 8) Report of the Representative to the Assembly
( 9) Reports of Special Committees
(10) Reports of Standing Committees and Faculties
(11) Petitions of Students
(12) Unfinished Business
(13) University and Faculty Welfare
(14) New Business (Am 24 May 2005)

4.1.1 Suspension of Order. The regular order of business may be suspended at any meeting by a two-thirds vote of the voting members present. (Am 24 May 2005)

4.1.2 Consent Calendar. Agenda items deemed non-controversial may be placed by the Chair of the Division on a Consent Calendar under Special Orders. Approval of all items on the Consent Calendar requires a single unanimous vote. At the request of any member of the Division, any such item must be withdrawn and considered in its regular order on the agenda. (En 9 Oct 69) (Am 24 May 2005)

4.1.3 Reports of Committees. Reports of committees "to be received and placed on file" are received as presented and require no further action. Consideration to adopt all or part of a received report, or implement recommendations therein, subject to restrictions of 6.2 must be initiated by a motion in the manner of any main question, and a majority vote of the members present is required for approval. (En 23 Apr 74)   (Am 24 May 2005)

4.2 Special Meeting. The order of business at special meetings is:
(1) Minutes. The reading of the minutes may be omitted with the approval of two thirds of the voting members present.
(2) The special business for which the meeting was called.
(3) Any other business authorized by unanimous consent of the voting members present. (Am 24 May 2005)

4.3 Degree Reports. Reports of degrees awarded at the end of each preceding term shall be a special order for the first meeting of the Division following the close of the final examination period of each term. (Am 24 May 2005)

4.4 Authority in Questions of Order. In the Riverside Division and its committees, questions of order not covered by legislation shall be covered by Alice Sturgis. The Standard Code of Parliamentary Procedure, 4th edition, 2000.(Am 24 May 2005) (Am 22 May 2007)

5 Memorials, Resolutions, and Petitions (Am 24 May 2005)

5.1.2 The term "Memorial to the Regents" designates a declaration or petition addressed to the President for transmission to the Regents. The term "Memorial to the President" designates a declaration or petition addressed to the President and not intended for transmission to the Regents.   (Am 24 May 2005)

5.2 The Division may initiate memorials on matters of Universitywide concern to be submitted to the Regents through the President as prescribed in Senate Bylaw 90(B). The Division may submit Memorials to the President directly to the President with copies to the Assembly of the Academic Senate. A proposed Memorial to the President or a proposed Memorial to the Regents may be forwarded to the Assembly and other Divisions only after its consideration and adoption at a meeting of the Division. (Am 24 May 2005)

5.3 Final action on proposed memorials, resolutions, or petitions, or on proposed amendments or substitutions that have not been included in the written notice of meeting may be taken at the meeting at which they are proposed unless action is deferred in one of the following ways: (Am 24 May 2005)

5.3.1 By a majority vote, the proposal may be referred for consideration to an appropriate standing committee or subcommittee, or to a special committee, with or without instructions that the committee submit a written report at a designated regular or special meeting of the Division. Any such committee's report shall contain the text of the proposal and shall be included in the call for the meeting at which the report is to be presented for action. (Am 24 May 2005)

5.3.2 Notice may be given of intention to move the referral to a mail ballot. After opportunity for debate on the main motion, the motion to refer to mail ballot shall be put and if approved by a vote of twenty-five percent of the voting members present, shall be passed. (Am 24 May 2005)

5.3.3 On a vote of at least ten percent of the voting members present, the proposal will be put over to a special meeting or the next regular meeting of the Division, in which case the text of the proposal, and the amendments thereto or substitutes therefore, shall be included in the notice of the meeting. (Am 24 May 2005)

6 Amendment and Suspension of Bylaws and Regulations (Am 24 May 2005)

6.1 The legislation of the Division consists of its Bylaws and Regulations. (Am 24 May 2005)

6.2 Due Notice. No legislation may be enacted, modified, or repealed, or matters of policy considered except those of an emergency nature (see 3.3) at any meeting without written notice distributed to every member of the Division at least five calendar days before the meeting at which action is to be taken. (Am 23 Apr 74) (Am 24 May 2005)(Am 5 Mar 10)

6.3 Suspension of Regulations. On the recommendation of any committee, faculty, or council of the Division, any of the regulations concerning students may be suspended for the duration of any meeting of the Division by a three-fourths vote of the voting members present. No other legislation may be suspended. (Am 24 May 2005)

6.4 Requisite Majorities. Bylaws of the Riverside Division may be enacted, amended, or repealed by a two-thirds vote of all members present at a meeting of the Division. Regulations of the Riverside Division may be enacted, amended, or repealed by a majority vote of all members present at a meeting of the Division. (Am 24 May 2005)

6.5 Effective Dates. Legislation becomes effective immediately, unless otherwise specified. If a mail or electronic ballot is conducted, the legislation becomes effective when approved by the ballot or on a subsequent specified date. (Am 24 May 2005)

6.6 Form of Presentation.   All proposed legislation presented to the Division must be presented in a form that includes the existing text of legislation to be amended or repealed and the text of the legislation proposed for adoption. Such proposals shall be accompanied by a statement of their purpose and effect.   (Am 24 May 2005)

7 Election and Ballot Procedures (En 22 Apr 74) (Am 24 May 2005)

7.1 All election and balloting by mail or electronic ballot in the Division shall be conducted by the Secretary-Parliamentarian, with the assistance of the Executive Office. The Secretary-Parliamentarian shall have discretion to decide whether the election or balloting will be conducted by mail or by electronic means. (Am 24 May 2005)

7.2 Elections. The procedure for election is as follows: (Am 24 May 2005)

7.2.1 Time of election. Each election, other than those required to replace someone who has resigned, shall be completed in time for the results to be reported at or before the last Division meeting in the academic year during which the election was held. (Am 24 May 2005)

7.2.2 Notice of election. Not less than thirty calendar days prior to the date of election, the Secretary-Parliamentarian shall provide to each member of the Division or of the Faculty in question a notice of election. (Am 24 May 2005)

7.2.3 Nomination. It is the privilege of any five members of the Division or of the Faculty in question to nominate candidates. Nominations must be filed with the Secretary-Parliamentarian not later than ten calendar days from the receipt of the notice of election and must contain certification of acceptance by the nominee or nominees. If no valid nominations are received within ten days, the Chair of the Division or of the appropriate Faculty may direct the Secretary-Parliamentarian to issue a second call for nominations, or, in lieu of a second call for nominations, may receive nominations from the floor at the next regular meeting. (Am 7 Oct 76) (Am 24 May 2005)

7.2.4 Ballots. Not less than ten calendar days before the date of the election, the Secretary-Parliamentarian shall transmit to the members of the Division or of the Faculty in question an alphabetically ordered ballot listing those persons who have been nominated and notify the voters to submit the ballot by the date of the election.   (Am 24 May 2005)

7.2.4.1 Mail Ballots. If the election is by mail ballot, each voter shall receive a plain white envelope for enclosing the marked ballot and a second envelope addressed to the Secretary-Parliamentarian to be used for the return of the sealed ballot. The envelope addressed to the Secretary-Parliamentarian must have a space for the signature of the voter, and ballots lacking this validating signature are void. (Am 24 May 2005)

7.2.4.2 Electronic Ballots. If the election is by electronic means, each voter shall receive access to a secure voting system maintained by the Senate Executive Office. Appropriate security measures shall be taken to ensure that (1) voters can enter only a single vote; (2) it is impossible to learn how anyone voted: (3) once a vote has been cast, neither the voter nor anyone with access to the system will be able to change the vote; (4) the results cannot be accessed until after the date of the election. (Am 24 May 2005)

7.2.5 Additional Balloting. If the necessity of a second ballot arises, the Secretary-Parliamentarian, using the general provisions stated above, shall transmit that ballot within five calendar days of determination of the results of the first ballot. This second ballot shall contain a statement of the date by which it must be submitted to the Secretary-Parliamentarian, this date being ten days after it has been transmitted.   (Am 24 May 2005)

7.2.6 Counting the Ballots. The Secretary-Parliamentarian shall supervise the counting of ballots by the Executive Office of the Division within ten calendar days after the date of the election and shall announce the results of the election at the next meeting of the Division. (Am 24 May 2005)

7.2.7 Number of Votes Required. Candidates receiving the highest number of votes shall be declared elected, except in the following instances: (1) in an election for a single office in which the plurality candidates are tied, a runoff election shall be conducted, and (2) in an election for more than one office in which there is a tie among the highest plurality candidates, a runoff election shall be held between the highest tied candidates. (Am 2 Jun 83) (Am 24 May 2005)

7.2.8 Balloting in the Event of Single Nominees. In case there are no more nominees than vacancies, the ballot described in Bylaw 7.2.4 is omitted, and the Secretary-Parliamentarian presents the facts to the Division or the appropriate Faculty at its next regular meeting. The Division or Faculty may then authorize the Secretary-Parliamentarian to cast a single ballot for the nominee or nominees or may conduct an election by ballot between persons already nominated and persons nominated from the floor. Faculties are not required to meet solely for the purpose of holding an election. Instead, the persons nominated shall be declared elected until the next regular meeting occurs, when their election may be confirmed or other persons nominated from the floor may be elected. (Am 24 May 2005)

7.3 Ballots on Measures. The procedure for ballots on measures is as follows: (Am 24 May 2005)

7.3.1 If in a meeting of the Division or a Faculty a measure is put to mail or electronic ballot, within ten calendar days after the meeting the Secretary-Parliamentarian shall prepare and mail or provide electronically to each voter a ballot containing all appropriate texts and a brief summary of such arguments as have been submitted within five calendar days after the meeting. The ballot will also specify the time and place for counting the ballots, so that any member of the Division shall be able to attend and observe. The voting shall be conducted as described in Bylaws 7.2.4.1 or 7.2.4.2. All ballots received within fourteen calendar days of the start of voting shall be counted by the Secretary-Parliamentarian with the assistance of the Executive Office within thirty days of instruction of the meeting. The Secretary-Parliamentarian shall announce the number of votes cast for and against the measure, as well as the number of invalid votes, at the next meeting of the Division, or earlier if so instructed. Should any calendar day deadline fall on a weekend or holiday, the deadline shall be extended to the next day that the university is open.(Am 24 May 2005)(Am 5 Mar 2010)

8 Committees of the Division

8.1 Appointment and Tenure

8.1.1 Subject to approval by the Division and unless otherwise stated, the Committee on Committees of the Division appoints committees and designates their Chairs and vice Chairs, if any, from among the appointed members of those committees. An appointee may be Chair of but one standing committee in any one year. (Am 22 Oct 73)

8.1.2 Standing committees are appointed each year not later than June first to serve from the first day of September until the following August thirty-first. (Am 5 Feb 87)

8.1.3 Any standing or special committee that does not have a vice Chair appointed by the Committee on Committees may appoint a vice Chair from among its members. Service as vice Chair of a committee does not imply that the vice Chair will succeed the Chair. (En 22 May 2007)

8.1.4 Special committees are appointed each year not later than June first to serve from the first day of September until the following August thirty-first, unless (1) a definite term of existence is specified in the enabling act or (2) the term of existence is continued by appropriate action of the Division. (Am 5 Feb 87)(Am 30 May 06)(Am 22 May 07)

8.1.5 With the exception of membership on the Committee on Distinguished Teaching, Committee on Distinguished Campus Service Award, or Committee on Faculty Research Lecturer, college executive committee, or unless otherwise specified in these Bylaws, no individual shall simultaneously be a member of more than one standing Committee.(En 30 May 06)(Am 22 May 07)

8.1.6 Unless otherwise specified in these Bylaws, no individual shall serve as chair of the same standing committee for more than two (2) consecutive years, but shall become eligible to serve again after a lapse of one year.(En 30 May 06)(Am 22 May 07)

8.2 General Provisions

8.2.1 Divisional committees, including faculties, normally report to the Division but have the right to report concurrently to the Assembly whenever the University Committee on Rules and Jurisdiction determines that the Assembly is the more appropriate agency to receive the report. If additional duties are imposed on any committee by order of the Regents, the president, or the Chancellor at Riverside, the committee, in the exercise of such additional duties, is answerable only to the authority imposing such duties. But if the committee desires the approval of its action in any such additional functions, or advice in executing them, it is proper for it to communicate thereon to the Division.

8.2.2 Annual reports of standing committees of the Division (with the exception of the Committee on Academic Personnel and Committee on Planning and Budget) constitute a special order for the Spring meeting of the Division in each academic year. The Annual Report of the Committee on Academic Personnel and Committee on Planning and Budget shall constitute a special order for the first regularly scheduled Division meeting in each academic year. In preparing these reports committee Chairs should consult past minutes or previous Chairs to make certain that their committee's report gives a complete account of all business transacted by the committee during the twelve months since the previous annual report was prepared. See 4.1.3 for procedure for receipt of reports. (Am 23 Apr 74)(Am 9 Feb 89)(Am 6 Feb 92)(Am 21 Feb 02)

8.2.3 The annual reports of faculties of the Division shall be presented (see 4.1.3) at the first meeting of the Division in each academic year. (En 23 Apr 74)

8.2.4 No special committee shall be established to perform any duty assigned by these bylaws to a standing committee.

8.2.5 Each standing or ad hoc committee of the Academic Senate shall annually consider the impact of conflict of interest considerations on the ability of that committee to conduct its business with the highest possible degree of credibility. To this end, each Academic Senate committee shall place on file each year as the first item of business of that committee procedures by which conflict of interest concerns will be mitigated. These procedures will be submitted to the Executive Council within 30 days of their adoption. For these purposes, "conflict of interest" is taken to refer to those situations in which personal affiliations of individual committee members with departments or programs or with individuals bringing business before the committee might be interpreted as a source of bias in committee deliberations. (En 22 May 86)(Am 20 Nov 07)

8.3 Academic Freedom

8.3.1 The committee consists of five members of the Division, including, ex officio the Chairs of the Committee on Privilege and Tenure and the Committee on Faculty Welfare. (Ed 30 Jun 91) (Ed 21 Nov 02)

8.3.2 The committee shall meet at least twice a year, and as needed. (Am 21 Nov 02)

8.3.3 The committee shall be alert to any conditions within or without the University that, in the judgment of the committee, may adversely affect the freedom of the academic community at large. The committee shall report any such conditions to the Division. It is understood that academic freedom includes, but is not necessarily limited to, free inquiry and exchange of ideas, the rights to present controversial material relevant to a course of instruction, to publish or disseminate controversial material or information and to perform research in controversial areas. It is also understood that academic freedom is to be conjoined with academic responsibility: it is to be exercised in accordance with standards appropriate to the relevant scholarly disciplines. (En 21 Nov 02)

8.3.4 Specific duties of the committee include:

A. To evaluate as needed, current institutional policies (APM) as they might relate to academic freedom and propose revision to the Division or to the Systemwide Committee.

B. To evaluate, as needed, current procedures for dealing with grievances in academic freedom and propose revisions to the Division.

C. To consider issues of academic freedom brought before the committee by individuals or other UC Committees and to report findings and recommendations to the Division or to other committees for further action.

D. To assist in the education of the academic community regarding the rights and responsibilities relating to academic freedom. To this end, the committee shall communicate a statement of its duties and mission to the general UCR academic community. (En 21 Nov 02)

8.4 Academic Personnel (Am 5 Nov 87--previously Personnel Section of Budget and Interdepartmental Relations)

8.4.1 The number of committee members shall be ten, and represent the variety of disciplines and fields across campus. All appointees should have at least three years of UC service at the time their term begins. All members shall hold the rank of full professor and shall serve for offset periods of three years, subject to annual reappointment, so that there is continuity and memory on the committee. No two individuals from the same department may serve simultaneously on the Committee on Academic Personnel. The committee will have a Chair appointed by the Committee on Committees, and a Vice Chair, also appointed by the Committee on Committees after consultation with the incoming Chair. The Vice Chair will assume the duties of the Chair when the Chair is unavailable.(Am 16 Nov 04)(Am 30 May 06)(Am 19 May 09)

8.4.2 The committee shall provide advice to the Chancellor on academic personnel matters and represent the Division in all matters relating to appointments and promotions.

8.4.3 The committee shall file an annual report with the Division at the first regularly scheduled Division meeting of each academic year. (En 9 Feb 89) (Am 6 Feb 92)

8.4.4 A standing committee (Shadow CAP) of six members will exist to review personnel actions that involve current CAP members or their spouses/partners/family members. This committee will consist of faculty who have previously served on CAP. The membership will be appointed by the Committee on Committees. (En 25 Feb 14)

8.4.5 Shadow CAP shall file an annual report with the Division at the first regularly scheduled Division meeting of each academic year. (En 25 Feb 14)

8.5 Executive Council (Am 20 Nov 07)

8.5.1 This committee consists of the Chair of the Division, who is also Chair of this committee, the Vice Chair, the Secretary-Parliamentarian, the senior representative to the Assembly, the Chairs of the Committee on Academic Computing and Information Technology, Committee on Academic Personnel, the Committee on Committees, the Committee on Educational Policy, the Committee on Faculty Welfare, the Graduate Council, the Committee on Planning and Budget, the Committee on Physical Resources Planning, the Committee on Research, the Undergraduate Council, the Committee on Preparatory Education, the Committee on Diversity and Equal Opportunity and the Executive Committees of the colleges and schools at Riverside. (Am 8 Jun 78)(Am 5 Nov 87)(Am 27 May 93)(Am 9 Feb 95)(Am 29 May 97)(Am 5 Feb 98) (Am 21 Feb 06)(Am 30 May 06)

8.5.2 The Executive Council has only the powers enumerated in these bylaws. It advises the Chancellor of the Riverside campus, and it advises the Chair of the Division in his/her exercise of responsibility to coordinate the work of all standing and special committees of the Division, to submit the budget for the work of the Division, and to prepare the annual report of the work of the Division office. It further advises the Division's representatives to the Assembly and to Senate committees.(Am 20 Nov 07)

8.5.3 At the request of the Faculty of a school or college and with the advice of the appropriate Divisional committees, this committee may act upon courses, curricula, and legislation. However, it shall not act if the matter can be included in the agenda of a regular Divisional meeting to be held within thirty calendar days from the time of the request. Each such Executive Council action must be reported to the Division at the next regular meeting.(Am 20 Nov 07)

8.6 Committee on Diversity and Equal Opportunity(Am 28 May 98)(Am 21 Nov 06)

8.6.1 This committee consists of eight members of the Division, including, the Associate Vice Chancellor for Diversity and Inclusion as non-voting ex-officio. (Am 23 May 17)

8.6.2 This committee represents the Division on all matters of affirmative action and diversity in the employment of women and ethnic minorities at UCR. It monitors the campus for discriminatory employment practices, retention, and for issues involving diversity and campus climate, and, at its discretion, makes recommendations for improvement in specific practices and general policy. It further serves as a liaison between individuals experiencing problems related to affirmative action at UCR and the Division, providing, at its discretion, advice and guidance when requested. (En 23 May 73)(Am 28 May 98)(Am 23 May 17)

8.6.3 This committee also represents the Division on all matters concerned with student affirmative action and diversity including efforts to monitor and to increase the number of students from underrepresented groups who enter undergraduate, graduate and professional programs. In this regard, the committee will promote efforts to support these students in the successful completion of their program. The committee may initiate studies and evaluations of the effects of administration and Faculty policies and practices on student affirmative action and diversity. Normally, the Chair of the divisional Committee on Diversity and Equal Opportunity will represent the Division on the University Committee on Affirmative Action and Diversity. (En 5 Feb 87)(Am 28 May 98)(Am 17 Feb 09)

8.7 Charges (En 5 Jun 75)

8.7.1 This committee consists of seven members. (Am Nov 02)

8.7.2 Five members shall constitute a quorum.

8.7.3 It is the duty of this committee to:

8.7.3.1 Receive in writing, through the Chancellor or Chancellor’s designee , unresolved complaints regarding Faculty conduct, as per procedures described in SBL336 and UCR Division Appendix 5; (Am 29 Nov. 2011)

8.7.3.2 Determine whether the allegations in the complaint, if true, would constitute a violation of University policy regulating individual Faculty conduct; and

8.7.3.3 If answered negatively, recommend to the Chancellor that all references to the complaint shall be expunged from all records except that of the Charges Committee;

8.7.3.4 If answered affirmatively, request from the Chancellor any supporting evidence already developed and conduct an inquiry to determine if there is probable cause to warrant a disciplinary hearing before the Committee on Privilege and Tenure. The findings shall be submitted to the Chancellor. (Am 31 May 79) (Am 29 May 12)

8.7.4 The committee may for the purpose of fulfilling the duty described in 8.7.3.4 appoint ad hoc committees. (Am 29 Nov. 11) (Am 29 May 12)

8.8 Committees

8.8.1 This committee consists of twelve elected members. Each member takes office September 1 after his/her election has been reported to the Division (Am 5 Feb 87)(Am 30 May 06)(Am 19 May 15)

8.8.2 The members of this committee are elected as follows: (Am 24 Apr 75)

8.8.2.1 The membership includes four representatives each from the College of Humanities, Arts, and Social Sciences and the College of Natural and Agricultural Sciences, two members from the College of Engineering, one member from the School of Business Administration or the Graduate School of Education and one member from the School of Medicine or the School of Public Policy. No more than one member of any one department or program may be on the committee. (Am 24 Apr 75)(Am 25 May 95)(Am 30 May 06)(Am 19 May 15)

8.8.2.2 Each member is elected each year to serve for three years. No member is eligible for immediate reelection but becomes eligible after one year of nonservice. Either three members or four members are elected each year, on a rotating basis.(Am 24 Apr 75) (Am 25 May 95)(Am 30 May 06)

8.8.2.3 The election of a college representative is conducted entirely within the Faculty which he/she represents. Elections are conducted according to the procedure described in Chapter 7 and are held in time to be reported to the Division for confirmation at its last stated meeting of the academic year. (Am 24 Apr 75)

8.8.2.4 Whenever the Committee on Committees determines that a vacancy of more than 6 months exists in its membership, it so reports to the Secretary-Parliamentarian of the Division, who immediately issues to the members of the Division or to the members of the appropriate Faculty a notice of election for the purpose of filling the vacancy for the remainder of the term. If a person so elected serves for a period of one year or less, the provisions of 8.8.2.2 with regard to immediate reelection do not apply and he/she is eligible for reelection. If he/she is elected for a period of more than one year, the provisions of 8.8.2.2 apply. A vacancy shall be determined to exist and the committee member considered to have resigned if he/she anticipates an absence from the committee of more than six calendar months. Vacancies of six calendar months or less are filled temporarily by appointment by the Committee on Committees. Such an appointment shall be made from the same college or school as that of the member being temporarily replaced. (Am 24 Jan 80)

8.8.3 During his tenure on the Committee on Committees, a member shall not hold membership on any other standing committee of the Division except the Executive Council, the Committee on Distinguished Teaching, the Committee on Faculty Research Lecturer, or the Faculty of a college, school, or division at Riverside. This restriction shall not apply to temporary appointments under 8.8.2.4. (Am 21 Feb 80)(Am 20 Nov 07)

8.8.4 The committee elects its own Chair and secretary, and makes its own rules of procedure, consistent with the bylaws and regulations of the Academic Senate. It is the duty of the committee to appoint members not ex officio of each standing committee of the Division, except the Committee on Committees, and to designate the Chair of each. It also appoints one of its members to serve as the Division's member on the University Committee on Committees. The committee has the power to receive and to act upon resignations, to decide when vacancies occur, and to make appointments to fill vacancies in the Division's standing committees, other than the Committee on Committees, and vacancies among the Division's representatives to the Assembly of the Academic Senate. It shall report such appointments at the next regular meeting of the Division; and unless objection be made and an election called for by a majority vote of those present, the appointment shall stand. A member appointed to fill a vacancy takes office at once and serves for the full remaining term or lesser length as designated, unless his appointment is rejected by the Division and another person elected. (Am 7 Dec 71)

8.8.4.1 When a member of a standing committee other than the Committee on Committees goes on a leave of less than one academic year in duration, the committee shall appoint a member of the Division to fill the temporary vacancy. (En 7 Dec 71)

8.8.5 The committee appoints members of special committees unless the Division gives other directions at the time of the creation of such a committee. Such appointments do not require approval of the Division but are reported at the next regular meeting.

8.8.6 The committee shall annually appoint a grievance consultation panel to consist of at least 5 former members of the divisional committee on Privilege and Tenure or the Committee on Charges. In accordance with Bylaw 335(B)(1), any one of the members of this panel shall be available, upon request of any Senate member, to give advice on the relief open to him/her in case of a grievance, and discuss with the aggrieved Senate member his/her claim of violation of rights or privileges, and counsel him/her on the appropriate procedures to be followed. Such member shall not serve as representative of any complainant in a subsequent pre-hearing or formal hearing. (En 3 Feb 83)(Am 30 May 06)

8.8.7 This committee or a committee appointed by it serves as a properly constituted advisory committee of the Division to advise the Chancellor concerning the appointment of Deans or other officers of equivalent rank.*

*Legislative Ruling 6 May 65: Officers of Equivalent Rank--It is the intent of this By-Law that the phrase "officers of equivalent rank" includes on this campus such officers as the vice Chancellors for Academic Affairs, Student Affairs and Research.

8.9 Library and Information Technology (En 6 Oct 70) (Am 5 Feb 98) (Am 14 Oct 2013)(Am 23 Feb 16)

8.9.1 Purpose: The Committee on Library and Information Technology advises the Division, Chancellor and President in accordance with the Standing Orders of the Regents on all matters relating to academic computing and information technology; administration of the library; and matters concerning scholarly communications. (Am 9 Feb 89)(Am 5 Feb 98)(Am 30 May 06)(Am 14 Oct 13)(Am 23 Feb 16)

8.9.2 Membership: This committee consists of at least nine members, including a Chair and Vice Chair appointed by Committee on Committees. Membership: This committee consists of at least nine members, including a Chair and Vice Chair appointed by the Committees on Committees. The Associate Vice Chancellor for Computing and Communications (or his/her representative) and the University Librarian of the Riverside Campus will serve as ex officio non-voting members. Neither ex officio member may serve as Chair or Vice Chair. The Vice Chair of the committee normally serves on the University Committee on Computing and Communications. The Chair will normally serve on the University Committee on Library and Scholarly Communications. (AM 19 Nov 81)(AM 2 Feb 98) (AM 9 Jan 73) (Am 14 Oct 13)(AM 23 Feb 16)

8.9.3 Duties: It is the duty of this Committee to: (AM 14 Oct 13)(Am 23 Feb 16)

8.9.3.1 Review use of and recommend ways to improve the functioning of the campus Computing and Communications, and University Library units to meet Faculty and student needs; (Am 5 Feb 98) (Am 14 Oct 13)(Am 23 Feb 16)

8.9.3.2 Recommend ways to improve education in the use of computers, information, and campus instructional technology; (Am 5 Feb 98) (Am 14 Oct 13)(Am 23 Feb 16)

8.9.3.3 Assess the state of campus instructional technology support and participate in long range planning to meet future needs; the committee may also initiate studies and generate recommendations to the division and the administration on the better use of campus library and technology resources. (Am 14 Oct 13)(Am 23 Feb 16)

8.9.3.4 Subject to fund availability, this committee will solicit and rank requests for grants for supporting and expanding the use of computing and information technology in research and instruction; (En 9 Feb 89) (Am 3 Feb 00) (Am 21 Feb 2012) (Am 14 Oct 13)(Am 23 Feb 16)

8.9.3.5 Participate with the librarian in matters relating to the library budget, the formulation of library policies, the allocation of space, and the apportionment of funds;
and serve as a liaison between the faculty and library administration. (Am 14 Oct 13)(Am 23 Feb 16)

8.9.3.6 Prepare and submit to the Division an annual report on the library’s effectiveness in meeting the campus needs, its financial situation, allocations of space, facilities for research, and any other matters within its jurisdiction. (Am 14 Oct 13)(Am 23 Feb 16)

8.9.3.7 Participate in an advisory capacity in the appointment of the librarian. (Am 14 Oct 13)(Am 23 Feb 16)

8.10 Courses

8.10.1 This committee consists of a minimum of eight members, normally with at least one member representing each of the areas: humanities, social sciences, biological sciences, and physical sciences, and each of the colleges/schools. One member of the Committee on Courses is also a member of the Committee on Educational Policy. (Am 22 May 86)(Am 25 May 95)(Am 30 Nov 2010)

8.10.2 Subject to the provision of 8.10.3, the Committee has authority for final approval of all courses of the Riverside Division, except those courses in University Extension above the 200 series, giving due consideration to the findings of the Graduate Council, the Committee on University Extension, Executive Committees of the colleges and schools, and officers at Riverside. The Committee has authority for approval of associate-instructors for upper-division and graduate courses, and for instructors of University Extension courses numbered below 200. The committee will report its actions to the next regular meeting of the Division. (Am 28 May 81)(Am 30 Nov. 2010)

8.10.3 By a petition signed by any five voting members of the Division, all matters concerning the approval or disapproval of courses may be referred to the Division for final action. In conformity with Bylaw 6.1, the petition shall then be placed on the agenda of the next meeting of the Division. Pending consideration by the Division, the filing of a petition shall not affect the status of any approved course. Nor shall the disapproval of any course by the Division affect the status of any approved course in which instruction is currently being offered. (En 28 May 81)

8.10.4 The committee shall, after consultation with the department(s) concerned, have the authority to delete any course which has not been offered for four consecutive years. (En 30 May 85)

8.11 Distinguished Teaching (En 5 Oct 67)

8.11.1 This committee consists of five members appointed from among previous recipients of Distinguished Teaching Awards. (Am 20 Mar 74)

8.11.2 This committee nominates annually for election by the Division one or more members of the Division to receive a Distinguished Teaching Award. These awards are presented in connection with the Commencement ceremonies. The committee receives suggestions, evaluates qualifications, and selects individuals for nomination on the basis of consideration of information from all sources.

8.12 Educational Policy

8.12.1 This committee consists of fifteen members including a Chair, a vice Chair, and a member of the Committee on Courses designated by the Committee on Committees. The membership shall include a representative from each of the Colleges. The Committee on Committees will make every attempt also to include representation from each of the Professional Schools. One member of the committee shall serve on the University Committee on Educational Policy. (Am 22 May 86)(Am 10 Jun 91)(Am 30 May 06)(Am 26 Nov 13)(Am 24 May 16)

8.12.2 It is the duty of the committee to consider and report upon such matters of educational policy which may be referred to it by the President, the Chancellor, the Division, or by any committee of the Division. The committee has power to review the educational policy and curricula of all colleges, schools, and University Extension. It is authorized to initiate such studies and to make such reports to the President, the Chancellor, the Division, or University committees as it deems appropriate upon the establishment and disestablishment of curricula, colleges, schools, institutes, departments, bureaus, and the like, and upon legislation or administrative policies of a fundamental character involving questions of educational policy.

8.12.3 The Committee will develop policies for the implementation of campus graduation requirements, including specification of courses or other methods by which requirements may be satisfied. The committee will report such policies to the Division. (En 29 Nov 79)

8.12.4 The committee may take the initiative in recommending innovative programs to the administration and the Division. (En 5 Jun 75)

8.12.5 The committee will establish the procedures for and the sequence of undergraduate program reviews. (En 10 Jun 91)

8.12.6 The committee will periodically initiate reviews of broader undergraduate issues such as freshmen experience, advising, size of classes, seminars, and other critical features related to excellence in undergraduate education at UCR. (En 10 Jun 91)

8.13 Faculty Research Lecturer

8.13.1 This committee consists of five members of the Division appointed from among previous Faculty research lecturers.

8.13.2 It is the duty of this committee to nominate for election by the Division any member of the Division who has made a distinguished record in research to deliver a lecture upon a topic of his/her selection. This nomination for the succeeding academic year shall be made no later than the final meeting of the Division in the spring term.

8.14 Graduate Council

8.14.1 Purpose. The Graduate Council reviews and sets policy regarding graduate academic affairs on the Riverside campus. ( Am 27 May 14)(Am 1 Dec 15)

8.14.2 Membership. This committee consists of at least fifteen members of the Division, including at least one member from each school and college. The Dean of the Graduate Division serves as a non-voting ex officio , and may not serve as Chair or Vice Chair of the Council. One member of the committee will serve as the Divisional representative to the University Coordinating Committee on Graduate Affairs. (Am 5 Nov 87) (Am 29 May 97) (Am Nov 02)(Am 17 Feb 09)(Am 1 Dec 15)

8.14.3 Duties. It is the duty of this committee to:

8.14.3.1 Make recommendations to the Coordinating Committee on Graduate Affairs, with the prior approval of the Division, concerning (a) the qualifications of departments and graduate curricula for initiating new programs leading to existing graduate degrees, and (b) the establishment of new graduate degrees;(Am 1 Dec 15)

8.14.3.2 Coordinate the procedures in the Division relating to the conferring of degrees higher than the Bachelor's Degree;(Am 1 Dec 15)

8.14.3.3 Set policies and standards for admission to graduate status; (En 20 Mar 75)(Am 1 Dec 15)

8.14.3.4 Set standards for appointment of graduate students to be Teaching Assistants, Teaching Fellows, Research Assistants, and recipients of University Fellowships; (En 20 Mar 75)(Am 1 Dec 15)

8.14.3.5 Admit qualified students to candidacy for graduate degrees;(Am 1 Dec 15)

8.14.3.6 Recommend the award of fellowships and graduate scholarships, including honorary traveling fellowships, according to the terms of the various foundations;(Am 1 Dec 15)

8.14.3.7 Appoint committees in charge of candidates' studies, who shall certify that every candidate recommended for a higher degree has fulfilled the requirements of the University pertaining to that degree;(Am 21 Nov 06)(Am 1 Dec 15)

8.14.3.8 Supervise the conduct of public and other examinations for higher degrees;(Am 1 Dec 15)

8.14.3.9 Make final report to the Division on the conferring of graduate degrees;(Am 1 Dec 15)

8.14.3.10 Conduct periodic peer reviews (internal or extramural) of continuing graduate degree programs; and regulate in other ways the work of the Graduate Division, with a view to the promotion of research and learning; (Am 29 May 97)(Am 1 Dec 15)

8.14.3.11 Report and make recommendations to the Division on matters pertaining to graduate work;(Am 1 Dec 15)

8.14.3.12 Advise the Chancellor concerning relations with educational and research foundations; Limit at its discretion the number of credit hours of students who are employed; (Am 29 May 97)(Am 1 Dec 15)

8.14.3.13 Make rules governing the form of presentation and the disposal of dissertations;(Am 1 Dec 15)

8.14.3.14 Recommend and supervise all graduate courses of instruction in the Division. In discharging this responsibility, the Graduate Council presents its recommendations on courses to the Committee on Courses. (Am 26 Apr 79)(Am 1 Dec 15)

8.14.3.15 Set policy and standards for appointment of postdoctoral scholars or their academic equivalent and for their enrollment by the Graduate Division.(Am 21 Nov 06)(Am 1 Dec 15)

8.15 International Education (Am 26 May 88--previously Education Abroad Committee)

8.15.1 This committee consists of at least five regular voting members in addition to the following non-voting, ex-officio members who may not serve as Chair of the Divisional Committee: the Vice Provost for International Affairs; the Dean of University Extension; the Director of the International Student Resource Center; the Director of University Extensions’ International Education Programs; the campus faculty liaison to the University of California Education Abroad Program; an undergraduate student; and a graduate student. The representative on the Universitywide committee is normally the Chair of this committee. (Am 26 May 88) (Am 27 May 99) (Am 11 Nov 04)(Am 20 Nov 07)(Am 1 Dec 09) (Am 25 Feb 14) (Am 1 Dec 15)

8.15.2 The committee shall represent the Division in all matters concerned with international Education. In particular, it shall advise the Division on the Education Abroad Program and other aspects of international education, including the well-being of foreign students and faculty at UCR, the participation of UCR in international exchange agreements, and the participation of UCR faculty and students in international research and educational programs other than the EAP. (Am 26 May 88)(Am 27 May 99)

8.17 Physical Resources Planning

8.17.1 The committee will consist of seven members. One committee member shall be appointed from the agricultural sciences departments and programs of the College of Natural and Agricultural Sciences; one member from the natural sciences departments and programs of that college. One member shall be appointed from the social sciences departments and programs in the College of Humanities, Arts and Social Sciences; one member from the humanities departments and programs of that college. One member shall be appointed from the professional colleges/schools. Two members shall be appointed from the Divisional membership at-large who possess technical or academic expertise in the areas of architecture, design, landscape architecture, and the design and placing of public art. (Am 11 Feb 93)(Am 25 May 95)(Am 30 May 96)

8.17.2 The committee shall provide advice to the Chancellor and represent the Division on matters concerning the use of campus lands and buildings, the design and placement of new buildings, and policies guiding University relations with industry and other enterprises. It shall consider, provide advice, and report on the use of physical resources and Universityindustry relations which may be referred to it by the Academic Council, University committees, the Chancellor, the vice Chancellors, the Division, or by any committee of the Division.

8.18 Planning and Budget (Am 5 Nov 87--previously Resources Section, Budget and Interdepartmental Relations)

8.18.1 The committee will have at least nine members, preferably of tenure rank, one of whom will be selected by the Committee on Committees to serve as Chair, another as Vice Chair. One committee member shall be appointed from the social sciences departments and programs of the College of Humanities, Arts, and Social Sciences; one member from the arts departments of that college; and one member from the humanities departments and programs of that college. One committee member shall be appointed from the natural sciences departments and programs of the College of Natural and Agricultural Sciences; one member from the biological sciences departments and programs of that college; and one member from the physical sciences departments and programs of that college. One committee member shall be appointed from the Bourns College of Engineering, one from the Anderson Graduate School of Management and one from the Graduate School of Education. Additional members from other units may be appointed as appropriate. The Chair normally also serves on the University Committee on Planning and Budget. One P&B member, who may be the Chair, will also serve on the Service Level Agreement Governance Committee. (Am 25 May 95) (Am 28 May 98)(Am 17 Feb 09) (Am 29 May 12) (Am 25 Feb 14)(Am 23 Feb 16)

8.18.2 The committee shall provide advice to the Chancellor and represent the Division on matters concerning the distribution of resources on campus. It shall also be the duty of the committee to consider, provide advice and report on such matters of academic planning and resource allocations which may be referred to it by the University Committee on Planning and Budget, the Academic Council, the Chancellor, the vice Chancellors, the Deans, the Division, or by any committee of the Division. (Am 28 May 98)

8.19 Privilege and Tenure

8.19.1 This committee consists of at least five members. (Am 7 Dec 71) (Am 18 May 2004)

8.19.2 It is the duty of this committee to deal with three distinct categories of cases; grievance cases (SBL 335), where a member of the Senate claims injury through the violation of his/her rights and privileges; disciplinary cases (SBL 336) where a member of the Senate is accused of having violated the Faculty Code of Conduct; and early termination cases (SBL 337), where a Senate or non- Senate faculty member challenges whether there is good cause for his/her early termination. The committee may also be called upon by campus administration to render advice on campus policies or local regulations that may affect academic privileges and tenure. The committee is guided by procedures in UC Senate Bylaw 334-337. (Am 5 Nov 69)(Am 18 May 2004)

8.20 Research

8.20.1 The committee consists of at least ten members, one of whom serves as representative to the University Committee on Research Policy; and the Vice Chancellor for Research who will serve as a non-voting ex officio member. Five members shall be appointed from the College of Humanities, Arts, and Social Sciences; the Graduate School of Education; and/or the School of Business Administration. Five members shall be appointed from the College of Natural and Agricultural Sciences; the School of Medicine; and/or the Bourns College of Engineering. The committee considers matters pertaining to research policy on the UC Riverside campus. (Am 5 Feb 87) (Am 25 May 2010) (Am 19 February 2013)

8.20.2 In addition to this general charge, it also has the following specific duties: ( Am 25 May 2010)

8.20.2.1 Advise the Academic Senate on general policies and budgetary needs concerning research activities that are supported by the funds at the disposal of this committee. (Am 25 May 2010)

8.20.2.2 Cooperate with the Office of Research to advise on the pre-selection of campus nominees or applicants for research contracts/grants from foundations and other granting agencies that restrict the number of proposals submitted from the campus. (Am 25 May 2010)

8.20.2.3 Review and evaluate faculty applications for support from intramural research funds, research travel funds, or other research funds for which the committee may be made responsible, and to recommend allocation of these funds within the limits of University policy governing the grants. (Am 9 Oct 69) (Am 25 May 2010)

8.21 Rules and Jurisdiction

8.21.1 This committee consists of three members, one of whom is the Secretary-Parliamentarian of the Division. The Chair may also serve on the University Committee on Rules and Jurisdiction. (Am 22 Oct 73)

8.21.2 It is the duty of this committee to:

8.21.2.1 Prepare and report to the Division such changes and additions to the bylaws and regulations of the Division as may seem advisable;

8.21.2.2 Review legislation submitted for adoption by the Division to determine whether such legislation conflicts with the bylaws and regulations of the Academic Senate;

8.21.2.3 Advise the Division on the scope of its jurisdiction and that of the Academic Senate as a whole;

8.21.2.4 Recommend to the Division such changes in its organization as seem desirable;

8.21.2.5 Make editorial and nonsubstantive changes in the bylaws and regulations with regard to numbering, headings, cross references, organizational titles and details of style, reporting all such changes to the organizations directly concerned, and publishing them in the call for the next meeting of the Division;

8.21.2.6 Edit and publish, at such intervals as may seem necessary, the Manual of the Riverside Division of the Academic Senate, which shall consist of the bylaws and regulations of the Division, such appendices as the Division shall direct to be included, and the bylaws and regulations of faculties and councils directly responsible to the Division;

8.21.2.7 To hear, upon petition of no fewer than five members of the Division, challenges to any action of a divisional committee alleged to be contrary to the Code of the Academic Senate or to the Manual of the Riverside Division [except for challenges to findings on the merits in a particular case by a Committee on Privilege and Tenure]. Prior to reporting its findings, the Committee should give the parties to the case an opportunity to present their views, either orally or in writing; (En 10 Nov 94)

8.21.2.8 To respond to informal requests from members, officers, or committees of the Division for information regarding the Code of the Academic Senate or the legislation of the Division, summarizing all such correspondence in the annual report. (En 10 Nov 94)

8.22 Scholarships and Honors (En 5 Nov 87)

8.22.1 This committee consists of eight members of the Division; one undergraduate student representative, who shall not have the right to vote; Vice Chancellor of Student Affairs, ex officio, who shall not have the right to vote, and the Director of Financial Aid, ex officio, who shall not have the right to vote. (Am 4 Feb 88) (Am 20 Feb 03) (Am 21 Feb 2012)

8.22.2 It is the duty of this committee to:

8.22.2.1 Recommend to the President, through the Chancellor, the awarding of undergraduate scholarships, including Regents' scholarships and other competitive awards, according to the terms established by the Regents and the various foundations, subject to such conditions as the Division and the Committee on Scholarships and Honors may prescribe;

8.22.2.2 Determine general policy on the award of prizes, unless otherwise provided for, and supervise the award of prizes to students on the Riverside campus, with a view to avoiding the duplication of awards;

8.22.2.3 Establish minimum standards for undergraduate honors and honors awarded at graduation, inform colleges and schools about their obligations in these matters, and subsequently determine whether these obligations have been fulfilled*;

*See Chapter 3 of Appendix for Divisional criteria for Dean's honor list and honors at graduation.

8.22.2.4 Report to the Division annually, on deliberations and recommendations of the committee. (Am 21 Feb. 2012)

8.23 Undergraduate Admissions Committee (En 5 Jun 75) (Am 19 May 09)

8.23.1 The Committee consists of seven members of the Division, one of whom shall be the Chair; one Divisional representative to the Board of Admissions and Relations with Schools; one undergraduate student representative, who shall not have the right to vote; and the Associate Vice Chancellor for Student Affairs and Enrollment Services, ex officio, or his/her designee. The Chair can also serve as the Division representative in addition to his or her Chair duties. (Am 5 Nov 87)(Am 18 Nov 03) (Am 19 May 09) (Am 28 May 13)(Am 26 June 17)

8.23.2 It is the duty of the Undergraduate Admissions Committee to: (Am 19 May 09)

8.23.2.1 Advise the Division and the administration on matters having to do with admissions and enrollment on the Riverside campus. These matters, which are the primary concern of the Undergraduate Admissions Committee, include but are not limited to: recruitment and outreach; special action admissions; articulation with community colleges; and relations with high schools and community colleges. (Am 5 Nov 87)(Am 19 May 09)

8.24 Preparatory Education (En 30 May 85)(Am 27 May 93)

8.24.1 This committee consists of ten members including one member each from the English and Mathematics departments, three members from other departments, schools, or programs, the Divisional representative to the Board of Admissions and Relations with Schools, ex officio, the director of Entry Level Writing, ex officio, the associate Dean-- student affairs of the College of Engineering, ex officio, the associate Dean--student affairs of the College of Humanities and Social Sciences, ex officio, and the associate Dean--academic affairs of the College of Natural and Agricultural Sciences, ex officio. An ex officio member may not serve as Chair. The Chair normally also serves on the University Committee on Preparatory Education. (Am 5 Nov 87)(Ed 30 Jun 91)(Am 25 May 95)(Ed 25 May 00)(Ed 22 Nov 05)(Am 19 May 15)(Am 24 May 16)

8.24.2 It is the duty of this committee to:

8.24.2.1 Monitor academic aspects of preparatory and remedial education, including the requirements in Entry Level Writing, Mathematics, and History and Institutions;(Ed 22 Nov 05)

8.24.2.2 Conduct periodic reviews and evaluations of preparatory and remedial education including evaluations of the appropriateness of qualifier courses;

8.24.2.3 Initiate proposals to establish, evaluate and terminate preparatory and remedial education programs;

8.24.2.4 Supervise the implementation of Senate Regulations 636 and 761 for the Division;

8.24.2.5 Report on preparatory and remedial education to the Division and to other Senate agencies including the Board of Admissions and Relations with Schools.

8.25 University Extension

8.25.1 This committee consists of six members. (Am 9 Jan 73)(Am 20 Nov 85)(Am 28 May 98)

8.25.2 It is the duty of this committee to:

8.25.2.1 Advise the Chancellor and the director of University Extension on matters referred by them to the committee;

8.25.2.2 Initiate recommendations to the Chancellor and the director of University Extension concerning the function and the educational and related budgetary and personnel policies of University Extension;

8.25.2.3 Review the annual report of the director of University Extension and submit an annual report and such interim special reports as seem advisable to the Division;

8.25.2.4 Advise the director of University Extension and the departments, colleges, and Graduate Division with respect to:

8.25.2.4.1 Establishment, continuance, and discontinuance of Extension programs;

8.25.2.4.2 Criteria for appointment and retention of Extension teaching staff;

8.25.2.4.3 Policy concerning acceptance of financial support for Extension programs from sources outside the University;

8.25.2.4.4 Establishment of requirements for admission to Extension courses yielding credit toward an academic degree;

8.25.2.4.5 Coordination of the relations of University Extension with the Division;

8.25.2.5 Recommend and supervise all University Extension courses in the Division yielding credit; in discharging this responsibility the Committee on University Extension presents its recommendations on all courses numbered below 300 to the Committee on Courses for review and approval (read Bylaw 8.10.2), but the committee is empowered to give final approval to all University Extension courses above the 200 series, provided that it reports all such action taken to the Division at least once each quarter.

8.26 Faculty Welfare

8.26.1 This committee consists of twelve members, two of whom shall be emeriti/ae professors. The committee shall have a broad and diverse representation from across campus. The Chair normally also serves on the University Committee on Faculty Welfare. (Am 9 Jan 73)(Am 26 May 88)(Am 8 Feb 90)(Am 27 May 93)(Am 24 May 05)(Am 28 Feb 17)

8.26.2 It is the duty of this committee to report to the Division on any and all matters of faculty welfare. (Am 24 May 05)

8.27 Distinguished Campus Service (En 20 Nov 2007)

8.27.1 This committee consists of five members of the Division and will be composed of previous recipients of the award selected by the Academic Senate Committee on Committees with due diligence to maintaining diversity of membership. Each year, the newly selected recipients of the award become eligible to serve on the committee. For the first five years of the committee's existence, the membership can include non-recipients of the award.

8.27.2 This committee nominates annually for election by the Division at its spring meeting, one or more members of the ladder rank faculty at UCR to receive this award, which is designed to recognize exceptional effort and achievement in service to the UCR Campus. (Am 30 Nov. 2010)

8.28 Committee on Memorial Resolutions

8.28.1 This committee consists of seven members of the Division, including a representative from each College and Professional School.

8.28.2 This committee is responsible, on behalf of the Division, for preparation and publication of commemorative statements concerning the lives and services to the University of deceased members of the Division, and other members of the University community whom the Committee, at its discretion, may choose to memorialize.

8.28.3 The Committee may appoint ad hoc committees as may be appropriate in each case.

9 Faculties of the Riverside Division

9.1 The government and supervision of any college or school established by the Regents on the Riverside campus is vested in the Faculty of that college or school, and such Faculty is a committee of the Riverside Division, to which it is directly responsible. This provision shall not cover matters of student discipline. This bylaw does not apply to the rules established by the Graduate Council respecting graduate study and higher degrees. No change in the curriculum of any college or school shall be made by any legislative agency of the Division until the proposed change has been submitted to the formal consideration of the Faculty concerned.

9.2 The faculties of the colleges and schools at Riverside consist of: (1) the President of the University; (2) the Chancellor; (3) the Executive Vice Chancellor; (4) the Dean of the college or school; (5) all members of the Academic Senate who are members of departments assigned to the college or school; and such members of the Division as may be specified by the bylaws of the college or school concerned. Only voting members of the Academic Senate are eligible to vote in the Faculty of which they are members.

9.3 Subject to such provisions as appear elsewhere in these bylaws, each Faculty has authority to organize, to select its own officers and committees, and for the conduct of its business and matters of instruction leading to the Bachelor's Degree to adopt rules and regulations consistent with the bylaws and regulations of the Academic Senate and the Riverside Division. The election of these officers and the balloting of measures by each Faculty shall be conducted according to the election procedures stipulated in Chapter 7. The Dean of the college or school is an ex officio member of the Executive Committee of the Faculty but he/she is not eligible to serve as Chair of the Faculty, except in faculties of colleges and schools which are substantially coincident with departments of the same name. The Chair of the Faculty and the members of the Executive Committee are elected by the faculty. Each Faculty will determine the manner by which the Chair of the Executive Committee is to be chosen. (Am 24 Jan 74)

9.4 Each Faculty is authorized to recommend to the Division amendments to legislation of the Academic Senate or of the Division, to make other recommendations to the Division or to the Assembly, and to delegate portions of its authority to its committees or executive officers. The Division or the Assembly may impose specific duties on a faculty.

9.5 The executive or other appropriate committee and the Dean or other appropriate academic administrative officer of each of the colleges and schools, and of the Graduate Division, under the jurisdiction of the Riverside Division shall act finally for the Riverside Division (a) in the award of all degrees and certificates to students of the college, school or Graduate Division concerned, in all cases that do not involve the suspension of a regulation or that involve only minor adjustments in the curriculum, and (b) in the award of honors at graduation. They are likewise empowered to act on petitions of their students for graduation under suspension of the regulations and shall report all degrees approved to the Riverside Division.

Authority, Duties, and Membership

10 Procedures for Approval of New Undergraduate Curricula and Changes in Undergraduate Curricula (En 28 May 81)

10.1 All proposals for new undergraduate curricula which have been approved by the appropriate Faculty shall be forwarded to the Committee on Educational Policy for review and recommendation. The committee shall conduct such review as it deems necessary and forward its recommendation to the Division for final action. No new curricula may be instituted unless approved by the Division.

10.2 All proposed changes in undergraduate curricula must be reviewed and approved by the appropriate faculty of a department or program/oversight committee and the appropriate Executive Committee prior to submission to the committee on Educational Policy. The committee has final authority to approve or disapprove recommended changes except as otherwise provided in this paragraph. All changes approved by the Committee on Educational Policy shall be reported to the Division. Any proposed change in a curriculum may, at the discretion of the committee, be referred to the Division for final action. If the committee has acted finally, any five voting members of the Division may request that a decision of the committee be referred to the Division for further consideration and final action; provided, however, that the request is filed, in conformity with Bylaw 6.1, within 45 calendar days of the committee's report being received and placed on file at a meeting of the Division. In the event the Division takes no action, the decision of the Committee on Educational Policy remains final.(Am 30 May 06)

10.3 All undergraduate curricula which appeared in the UCR General Catalog, Vol. XIX, No. 4, June 1980, of the Riverside campus stand approved in the form presented in the catalog.


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