06.05.06
Maintenance of Records
06.05.06
Maintenance of Records
Graduate Division shall serve as the central
location where all written, audio, and electronic
records of incidents of academic misconduct are kept on file. The records will be readily available
for review by the Deans and Associate Deans of
each College or School, the Dean of the Graduate
Division, the Executive Vice Chancellor and
Provost, and the Vice Provost for Conflict
Resolution, in accordance with legitimate
educational interest criteria as articulated by the
Family Educational Rights and Privacy Act.
The file of a student found in violation of campus
policies (including the transcripts or recordings of
the hearing) will be maintained for a period of at
least seven years from the date of the letter
providing notice of final disciplinary action, unless
otherwise determined by the Associate Dean for
Graduate Academic Affairs. When a student is
suspended because of a violation of the
University of California Policy on Student Conduct
and Discipline, the fact that suspension was
imposed must be posted on the academic
transcript for the duration of the suspension.
When a student is dismissed, the fact that
dismissal was imposed must be posted on the
academic transcript permanently.
(Am 6 Dec 22)