06.05.04.01
Initiation of Cases
06.05.04.01
Initiation of Cases
If a Faculty member suspects that an act of
academic misconduct has occurred, the Faculty
member must promptly communicate with the
student regarding the allegation and the
information upon which it is based; the
notification process must occur within 28
calendar days from the discovery of the alleged
act. The Faculty member may make a request for
an extension of time through the Associate Dean
for Graduate Academic Affairs. If the discovery is
made by a student, teaching assistant, reader,
grader or tutor that individual should
immediately communicate with the Faculty member in charge of the course, so that the
Faculty member in charge can proceed with the
investigation.
Communication with the student can either be in
writing or in the form of an in-person
consultation. Written communication should be
sent to the student’s University e-mail address.
Consultations should be conducted in a manner
that respects the student's privacy. When
multiple students are involved, the Faculty
member should communicate with each student
separately. At the consultation, the Faculty
member or the student may request the
presence of the University Ombuds.
The student must be given the opportunity to
respond to the allegation of academic
misconduct. Students will be given 14 calendar
days to respond after the initial communication
of the allegation.
After conferring with the student and/or
considering the student’s response, the Faculty
member may determine that there has been no
academic misconduct, in which case the Faculty
member may dismiss the allegation and take no
further action.
If the Faculty member determines that it is more
likely than not that the student committed an act
of academic misconduct, regardless of the
student’s intent to engage in misconduct or
admission of responsibility, the case will be
forwarded to the Associate Dean of Graduate
Academic Affairs to begin initial administrative
review. The Graduate Academic Integrity
Violation Referral must be submitted and
accompanied by all original documentation
supporting the charge (including a copy of the
course syllabus and other written communication
that addresses academic integrity standards and
expectations for the course, exam, or research
compliance).
Faculty members who will not be available to
participate fully in resolving allegations (e.g.,
Individuals holding part-time or temporary appointments, those on sabbatical or other leave,
or those leaving University employment) must
provide a copy of all documentation to the
immediate supervising administrator:
department chair, program director, center
director, or dean of school, who will serve as a
proxy for the Faculty member to conclude the
case.
In the instance of research non-compliance, a
university official responsible for research
compliance may take on the role of a Faculty
member and follow the same procedures.
06.05.04.01.01
Student Admits Responsibility
If the student admits responsibility for the
alleged academic misconduct, the Faculty
member may immediately impose an appropriate
academic sanction. Academic sanctions are
appropriate outcomes of assignment grades,
course grades, or exam results.
For alleged research non-compliance, the Faculty
member or university official may immediately
impose an appropriate sanction. Sanctions for
research non-compliance may include temporary
suspension from the lab, halting of all research
activity, publication delay or retraction,
additional training, or NC grade in research units.
The Faculty member or university official must
document the case and the sanction on the
Graduate Academic Integrity Violation Referral
and send the form to the Associate Dean for
Graduate Academic Affairs.
The Associate Dean for Graduate Academic
Affairs will determine an appropriate
educational/disciplinary sanction for the student
to complete in addition to what has already been
imposed within 14 calendar days of receiving the
referral. The goal of the sanction is to improve
the student’s knowledge regarding Academic
Integrity for graduate students.
06.05.04.01.02
Student Does Not Admit Responsibility
If the student does not admit responsibility, the
Faculty member must note on the referral form
the appropriate academic sanction if the student
is found responsible. Academic sanctions are
appropriate outcomes of assignment grades,
course grades, or exam results.
The Faculty member will evaluate the disputed
assignment or examination on its merits and note
the grade to be assigned if the student is not
found responsible.
If grades are due while the case is in progress, the
Faculty member should assign a temporary grade
placeholder of Grade Delay “GD” pending the
outcome of the review process.
For alleged research non-compliance, the Faculty
member or university official must note the
appropriate sanction on the referral
form. Sanctions for research non-compliance
may include temporary suspension from the lab,
halting of all research activity, publication delay
or retraction, additional training, or NC grade in
research units.
Upon receipt of the Graduate Academic Integrity
Violation Referral, the Associate Dean for
Graduate Academic Affairs will notify the student
of the University of California Policy on Student
Conduct and Discipline that was allegedly
violated, the factual basis for the charges, and
the plan to conduct an Initial Administrative
Review of the case. The student will be advised
that the Initial Administrative Review is intended
as a thorough exposition of all related facts and
written materials associated with the alleged
academic misconduct, and that it is not intended
as an adversarial criminal or civil legal
proceeding. The student will also be informed of
the student’s right to be assisted by an advisor of
the student’s choice. Such written notification
will occur within 14 calendar days of the receipt of the referral by the Associate Dean and will be
sent to the student’s University e-mail address.
06.05.04.01.03
A student officially notified of alleged academic
misconduct may not withdraw from the course
until the determination of responsibility is made
and any sanctions are imposed. If found
responsible, a sanction for a violation of
academic integrity that affects the course grade
will be applied. If the student is found not
responsible for academic misconduct, the
student will be permitted to withdraw from the
course in accordance with campus regulations.